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Box 12 Codes on Tax Form W-2 Explained

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429.0K

When tax season is in full swing, you’re probably dealing with multiple different tax forms. If you’re an employee, one of those forms is Form W-2, Wage and Tax Statement.

An employer issues Form W-2 to an employee and sends a copy to the IRS. It shows your total wages earned, as well as the income and payroll taxes your employer withheld. But those aren’t the only numbers on Form W-2.

Your W-2 has four sections in Box 12 labeled 12a, 12b, 12c, and 12d. These lowercase letters don’t mean anything. They just give your employer space to provide more information you need to prepare your tax return. Each amount entered in Box 12 has an uppercase code that stands for something.

If you’re using tax preparation software from a company like TurboTax, the software prompts you to enter any amounts found in Box 12. But whether you prepare your return on your own or hire a qualified professional tax preparer, it’s critical you have a basic understanding of what the form says and how it impacts your tax return.

Form W-2 Box 12 Codes

These are the uppercase codes you might see in Box 12 of your W-2, as well as what each of them means.

A

Any uncollected Social Security tax or Railroad Retirement Tax Act (RRTA) tax on tips. Include this amount in your total tax liability on Schedule 2, which you file with your Form 1040.

B

Any uncollected Medicare tax on tips. This also goes into your total tax liability on Schedule 2.

C

If you had group term life insurance through your workplace, the premiums for any value over $50,000 become taxable income to you and are included here. They’re also included in the taxable wages shown in boxes 1 and 3 of your W-2, so you don’t need to add them to those amounts.

D

Contributions to a 401(k) or SIMPLE 401(k) retirement plan.

Pro tip: Make sure your 401(k) has the right allocation, is properly diversified, and you’re not paying too much in fees. You can do all of that with a free 401(k) analysis from Blooom.

E

Contributions to a 403(b) retirement plan.

F

Contributions to a SEP IRA retirement plan.

G

Contributions you and your employer made to a 457(b) retirement plan.

H

Contributions to a 501(c) tax-exempt plan.

J

Nontaxable sick pay. This is informational only — it doesn’t affect your taxable income.

K

20% excise tax on excess “golden parachute” payments.

L

Reimbursements for employee business expenses. These aren’t taxable.

M

Uncollected Social Security tax or RRTA tax on the premium value of taxable group term life insurance over $50,000 for former employees.

N

Uncollected Medicare tax on the taxable cost of group term life insurance over $50,000 for former employees.

P

Reimbursements for job relocation moving expenses paid directly to a member of the U.S. Armed Forces and not included in boxes 1, 3, or 5.

Q

Nontaxable combat pay. This isn’t subject to tax, but you can use it to calculate your earned income credit if it helps.

R

Employer contributions to an Archer medical savings account (MSA). These aren’t common anymore, as most people use a health savings account (HSA) to save for out-of-pocket medical expenses. If you do have an MSA, use this number to complete Form 8853.

S

Employee contributions to a SIMPLE retirement plan.

T

Any adoption benefits paid to you by your employer. Use Form 8839 to calculate any taxable and nontaxable amounts.

V

Income from exercising nonstatutory stock options.

W

Employer contributions to your HSA. You must report this amount on Form 8889.

Y

Salary deferrals under a 409A nonqualified deferred compensation plan.

Z

Income received under a nonqualified deferred compensation plan that fails to satisfy Section 409A. Your wages reported in Box 1 of Form W-2 also includes this amount.

AA

Designated contributions to a Roth 401(k) retirement plan.

BB

Designated contributions to a Roth 403(b) retirement plan.

CC

This box code is for employer use only.

DD

Cost of employer-sponsored health care. This amount is not taxable.

EE

Designated Roth contributions to a governmental 457(b) retirement plan.

FF

Permitted benefits under a qualified small employer health reimbursement arrangement.

GG

Income from qualified equity grants under section 83(i).

HH

Aggregate deferrals under section 83(i) elections as of the close of the calendar year.

Final Word

Most employees only see a few codes in Box 12. Some of the most common ones are Code D for contributions to a 401(k) plan and Code DD for the cost of employer-sponsored health care.

If your Box 12 has any strange codes or you don’t know why your employer reported certain amounts, check with your payroll department.

Are you preparing your tax return using DIY tax software this year or hiring a professional?

Janet Berry-Johnson
Janet Berry-Johnson is a Certified Public Accountant. Before leaving the accounting world to focus on freelance writing, she specialized in income tax consulting and compliance for individuals and small businesses. She lives in Omaha, Nebraska with her husband and son and their rescue dog, Dexter.

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