Shoeboxed Review – Scan and Organize Your Business Receipts



Being self-employed, I have more than a few receipts to keep track of in preparation for completing the dreaded tax return. Unfortunately, I’m not always the most organized person in the world so I was interested to come across a website called Shoeboxed, which makes it easy to keep track of your receipts. The idea behind the website is very simple: you send in your paperwork (receipts, business cards etc.) and they scan it in, enter the data and organize it for you. If you don’t have the time or inclination to do this kind of thing yourself, it’s the perfect way to ensure that you don’t miss out on anything vital.

How Much It Costs

This service is offered at various pricing options, including a bare-bones free version detailed further down below:

Lite. For $9.95 per month, you can have 50 receipts or business cards scanned in on your behalf each month with an average turnaround of three to five business days after being received. If you choose to go down the self-scan route, you’ve got unlimited means to do this.

Classic. For $19.95 per month, you can have 150 receipts or business cards per month scanned in for you at a quicker average turnaround than the Lite plan (two to three business days). You’ve got the same lack of restrictions for the self-scanned paperwork, but there is the added advantage of being able to use pre-paid envelopes if you’re sending through the mail.

Business. For $49.95 per month, 500 receipts or business cards per month can be scanned in for you with an average turnaround of one to three business days. You’ve still got the unlimited self-scanning option and access to pre-paid envelopes that are available in other pricing plans, but this plan also offers a free quarterly back-up CD and a dedicated account manager for quick support if you run into problems (assuming that you call during support hours). - Scan Receipts and Business Cards

Annual plans. You can choose to take out an annual plan rather than a monthly plan and this can have some benefits if you think you might go over the monthly limit for a particular plan. Ordinarily, you’re charged for each scan that exceeds your plan’s quota. This is 30 cents per scan on the Lite plan, 20 cents per scan on the Classic plan, and 15 cents per scan on the Business plan. Annual plans give you a set number of extra scans (250 for the Lite plan, 500 for the Classic plan, and 1000 for the Business plan). It costs $99 per year for a Lite plan, $199 per year for a Classic plan, and $499 for a Business plan (so you save some money while gaining extra scans by not going the monthly route).

Shoeboxed Mobile and the Shoeboxed iPhone app are available on all of the pricing plans so you don’t need to choose a pricier plan to use these features. Lastly, there is a bare-bones “free” version of the product:

DIY. This is the free way to use Shoeboxed, but it’s more effort than the paid plans because you have to do all of the scanning and organizing yourself. Just like the paid plans, you’re not restricted in terms of how many receipts you can personally upload.

Free Trial
Not sure whether Shoeboxed will benefit you enough to hand over the monthly fees? Each pricing plan has a free trial, which lasts for 30 days and allows you to scan in up to 50 receipts or business cards during that time period. This is a great way to test things out free of cost to see if it fulfills your needs.

Other Benefits
While I haven’t personally done this, receipts can be transferred to PDF, Excel, Quickbooks, Freshbooks, and Quicken for your own organization. Moreover, business cards can be exported to the likes of Outlook, Gmail, Hotmail, and Yahoo. Lastly, if you use a bookkeeping system like Outright, receipts can be synced for effortless updating.

Who Can Sign Up?
You can use Shoeboxed if you’re outside of the US, but the pre-paid envelopes are only sent to users in the United States. International users can sign up for the Lite plan but if you’re not in the US, you’ll need to call to get upgraded to a Classic or Business plan if that’s your desired plan. The sign-up process only gives options for the US, Canada, and Australia but I checked with Shoeboxed Support, and they confirmed that users from other countries (like the UK) are able to sign up if they give them a call and let Support set the account up for them.

My Experiences
I’ve been using Shoeboxed for almost a month after embarking on a free trial and I must admit that it’s made my life a whole lot easier. For someone who needs to scan a fair amount of receipts and business cards, it’s a very useful option for saving time and effort, especially if you’re on a plan that offers pre-paid envelopes. I’d highly recommended at least trying out the free trial to see how much it simplifies and organized your life! No more stuffing receipts in that shoebox of yours!

Start a free trial with Shoeboxed. (Official Site) - Scan Receipts and Business Cards

Comments Disclosure: The below responses are not provided or commissioned by the bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the bank advertiser. It is not the bank advertiser's responsibility to ensure all posts and/or questions are answered.

  • Anissa

    I would be hesitant to mail important documents that I need…what if they got lost in the mail, and if I just sent copies, well why not have the copy place scan them for me? Plus for the amount you pay in a year you could buy your own scanner and do it yourself.

    • Sally Aquire

      Good points, Anissa. I was hesitant to mail them in too but luckily they did arrive safely.

    • Rusty

      Scanning in the receipts yourself would be pretty time consuming to just have a digital copy. Shoeboxed does a lot more by creating digitized data so that the information can be quickly and automatically organized into reports, or other expense/bookkeeping programs. I work for a non profit and have to do monthly receipts and organization of them. Now that I opened a Shoeboxed account my couple hours a month is as simple as mailing my pile in and then printing it off.

      I am about to get a smart phone so I do not even have to keep my receipts after each purchase, just take a quick picture and good to go.

  • Barb Friedberg

    Hi-How do they know how to categorize the receipts? We complete schedule C’s and schedule E with particular deduction categories. I use quicken to organzie the expenses. Very interesting concept!

    • Sonny Byrd

      Hi Barb! Sonny Byrd, Head of Marketing at here. I wanted to answer your question as to how we categorize receipts. We base our categorization on the vendor name and text on the receipt. We also take into account rules that users set in their own account. For example, if you set the rule in your account that receipts from Home Depot go into the category “Remodeling Expenses,” we will uphold that categorization preference every time. Likewise, if you didn’t have a category rule in place for the vendor “Home Depot,” our categorization system would assign it the category “General Retail” based on the knowledge our algorithms have collected over the years. You can always change the category of receipts in your Shoeboxed account and can apply as many category tags as you like to any given receipt. I hope you’ll have a chance to try Shoeboxed account so that you can review the service first hand.

  • Jim

    Actually tried this service recently, uploading scanned reciepts was buggy at best first few uploaded fine, however after about the 10th reciept the web page started not saving and i was having to reupload reciept after reciept. After fighting with the website for about 3 hrs to get it to take a handful of reciepts i decided i was better off using my own scanner and storing the reciepts myself. Either this service is very bugged or they intentionally made it work like this to encourage you to send your reciepts to them and pay a fee.

    Another very noticeable thing, if you do happen to sign up for a subscription there is absolutely no way to cancel it through the web page and you end up having to call them. Only to spend 30 minutes waiting for the 1 guy that they have doing customer support to call you back.

    Also god forbid that you are 2 hrs into your next months subscription they will want to keep the money that you have sent them. You’ll end up having to dispute the charges on your credit cards to get any satisfaction from these people. If i were to describe this service in a few words i’d have to say it’s nothing more then a “Cash grab”.

  • Cai

    I joined Shoebox and was quite satisfied until i got audited by the IRS. Getting reports was a nightmare — couldn’t get it to sort correctly, couldn’t get it to save, and then couldn’t get it to send. Had to get someone at shoebox to run the report and email it to me. Now the auditor has questions, and the whole site is down, and I have no access to any of my receipts. I may lose my livelihood because I chose this company to store my receipts.

  • JNY123

    I had a terrible experience with this company! I signed my company up for the Enterprise service, sent them my documents to them in December, they finally got uploaded in late January and it is now early March and I still haven’t received the documents back. I called them several times and they told me they were really busy and things were backed up. Well, guess what Shoeboxed, we’re all busy and thats why we hire your company, to save us time! Needless to say, I’m no longer a customer!

  • P

    I’ve been using Shoeboxed for about 3 years. It was a great idea but they are having large execution problems. They are making duplicate records, pulling in records from my gmail account (I never opted in), truncating Uber receipts, no processing items that are clearly receipts, etc etc etc. I used to love this service, but now I’m looking to replace this service. Unfortunately my recommendation is to stay away from this service. Now I have to find a replacement service and go through the pain of learning a new system.